Once you have collected a batch of articles, the next step is to select the most relevant ones and read them carefully. To ensure your analysis is systematic, you can create a file (MS Word) using the “Copy prompt” prompt to capture key data from each article:

1. Citation Information (APA 7 style, with DOI)
2. Purpose and Methodology of the Article
3. Results (expanded to 200–300 words)
4. Suggestions for Future Research

This structured approach will help you subsequently identify research gaps or draft sections of your paper (introduction, literature review, theoretical framework, methodology, and discussion).

It is best to analyze articles one by one and compile the AI-generated results into MS Word file. This allows you to maintain control, double-check accuracy, and ensure the information is correct. This file is convenient to use for subsequent work on your literature review, theoretical framework, and discussion sections.

This prompt will help you systematically break down each article into its core components, preventing you from getting lost in long texts and stay within context window limits. By instructing the AI to work solely with the uploaded publication, you avoid fabricated data (hallucinations) and ensure the reliability of the analysis. Always double-check, as some LLMs (particularly ChatGPT) may analyze a different article based on author names or prior knowledge, ignoring specific instructions.

• The APA citation with DOI ensures that you can always trace the source of the article.

• An expanded results section provides enough detail to be useful later, even if you do not have the article right in front of you.

• Clear indications of what is not specified prevent you from mistakenly assuming something was mentioned when it was not.

By compiling article summaries in MS Word, you create your own mini-database of literature. This significantly simplifies comparing articles, identifying research gaps, and reusing structured content when writing your introduction, literature review, or methodology sections.

Copy prompt

Article Analysis & Data Collection

• • Identify and analyze 15–30 relevant articles.

  • Collect the results in one file – “Summary of Articles” 

Verification by Colleague

• • Share the “Summary of Articles” file with a colleague.

  • Ask them to cross-check the information against the original articles.

  • Ensure to update and correct the content where necessary.

Distinguishing Review Sources

• • When analyzing review articles, distinguish between findings of the review itself and findings of the original articles discussed in the review

  • Always cite the correct source for each finding.

Next Steps

• • The completed “Summary of Articles” file will serve as the basis for future prompts and tasks.